Dow Jones
Workplace Administrator / Receptionist (m/w/x)
Vollzeitnur vor OrtBerufserfahren
Frankfurt am Main
ab 40.000 - 45.000 / Jahr
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Greeting visitors and managing reception for a scientific solutions provider. Associate's degree or higher in Business Administration required. Support office administration and facility activities.
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Anforderungen
- Associate's or Bachelor's degree in Business Administration or related field
- Experience supporting customer visits, events, or training programs
- Excellent organizational and multitasking skills
- Strong customer service and interpersonal abilities
- Professional verbal and written communication skills
- Experience with inventory management and asset tracking systems
- High attention to detail and accuracy
- Ability to work independently and manage multiple priorities
- Strong problem-solving skills and proactive mindset
Aufgaben
- Serve as the primary point of contact for visitors, customers, vendors, and employees
- Manage reception area operations to ensure a professional and welcoming environment
- Answer and direct incoming phone calls and general inquiries
- Coordinate meeting room bookings and visitor accommodations
- Support office administration and facility-related activities
- Manage visitor registration and check-in/check-out procedures
- Ensure compliance with company security, safety, and visitor policies
- Issue visitor badges and coordinate access requirements
- Maintain accurate visitor logs and records
- Provide visitor orientation and support
- Coordinate logistics for customer visits, training sessions, workshops, and events
- Prepare training rooms, materials, equipment, and refreshments
- Manage participant registration, attendance tracking, and documentation
- Collaborate with trainers, sales teams, and business stakeholders for event execution
- Support scheduling, travel arrangements, and accommodation for visitors and trainers
- Act as the central point of contact for incoming and outgoing mail, courier services, and shipments
- Sort, distribute, and track mail and packages
- Coordinate shipping and receiving activities with internal departments and external providers
- Maintain records of deliveries and shipments
- Maintain inventory records for IT assets including laptops, monitors, peripherals, and mobile phones
- Coordinate equipment allocation, collection, and lifecycle tracking
- Support employee onboarding and offboarding with equipment issuance and return
- Partner with IT teams for accurate asset records and inventory levels
- Conduct periodic audits and inventory reconciliations
- Manage stock levels and ordering requests for office and IT equipment
- Perform routine facility inspections to ensure a clean, safe, and professional environment
- Monitor and coordinate maintenance of office amenities
- Ensure adequate stock levels of coffee, beverages, snacks, and workplace supplies
- Monitor cleanliness and readiness of common areas, coordinating with vendors as needed
- Report facility issues and follow up on repairs and maintenance requests
- Coordinate with building management and external providers on facility concerns
- Support planning and implementation of workplace improvements and employee comfort initiatives
- Maintain inventory and ordering of office consumables and facility supplies
- Ensure training rooms and customer-facing areas are prepared and presentable
- Prepare reports, presentations, and administrative documentation
- Maintain records, databases, and filing systems
- Assist with procurement and vendor coordination activities
- Support management with administrative tasks and special projects
- Continuously identify opportunities to improve administrative processes and service quality
Berufserfahrung
5 Jahre
Ausbildung
Bachelor-Abschluss
Sprachen
Englisch – verhandlungssicher
Tools & Technologien
Microsoft Office SuiteOutlookWordExcelPowerPointTeamsinventory management systemsasset tracking systems
Von Nejo automatisch aufbereitet
Nejo hat diesen Job automatisch von der Website des Unternehmens DES0 PerkinElmer GmbH erfasst und die Informationen auf Nejo mit Hilfe von KI für dich aufbereitet. Trotz sorgfältiger Analyse können einzelne Informationen unvollständig oder ungenau sein. Bitte prüfe immer alle Angaben in der Originalanzeige! Inhalte und Urheberrechte der Originalanzeige liegen beim ausschreibenden Unternehmen.
Zur Originalanzeige bei DES0 PerkinElmer GmbHÜber das Unternehmen
DE
ScienceRodgau
Das Unternehmen ist ein führender Anbieter von wissenschaftlichen Lösungen mit über 80 Jahren Erfahrung und einem Fokus auf Innovation für eine gesündere Welt.
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