Dezernat Zukunft
Head of Operations (m/w/x)
Vollzeit/TeilzeitBefristeter Vertragmit HomeofficeManagement
Berlin
ab 67.300 - 78.000 / Jahr
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Dein persönlicher KI-Karriere-Agent
INInternational Civil Society Centre
Operations Officer (m/w/x)
Vollzeit, Teilzeitmit HomeofficeBerufserfahren
Nejo KI-Zusammenfassung
Coordinating operational processes, finance, IT, HR administration, and governance support for 16 international civil society organisations. Strong organisational and communication skills required. Family-friendly home working, flexible hours, and child sick day compensation.
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Anforderungen
- Organised, practical, and adaptable
- Clear communication
- Attention to detail
- Follows through on commitments
- Independent work on established processes
- Knows when to ask for help
- Enjoys supporting colleagues
- Practical operations or administration experience
- Strong organisational skills
- Ability to coordinate tasks
- Manage competing priorities
- Hands-on, solution-oriented approach
- Ability to work independently
- Knows when to ask for guidance
- Excellent communication skills
- Ability to work collaboratively
- Confidence using digital tools and systems
- Willingness to learn new software and processes
- Fluent English
- Intermediate German (B1/B2)
- Ability to communicate in German with stakeholders
- Right to work in Germany
- Availability for in-person meetings in Berlin monthly
- Finance administration experience
- HR administration experience
- Familiarity with Microsoft 365
- Familiarity with Personio
- Familiarity with accounting systems
- Familiarity with expense-management systems
- Familiarity with DATEV Unternehmen Online
- Familiarity with Stripe
- Experience in nonprofit or civil society organisation
- Experience in an international organisation
- Experience in a remote-first environment
- Enjoys working collaboratively
- Supports colleagues beyond formal processes
- Contributes to inclusive working environment
- Identifies with Centre’s mission and values
- Willing to learn and grow
- Takes pride in helping organisation work effectively
- Values diversity
- Communicates openly
- Looks for practical ways to make a positive difference
- Excited about the role
Aufgaben
- Coordinate a range of operational processes across the organisation
- Manage finance administration
- Manage IT administration
- Manage HR administration
- Provide governance support
- Oversee office operations
- Arrange practical support for the team
- Ensure everyday processes are handled carefully and on time
- Maintain clear communication for everyday processes
- Contribute to improving workflows
- Support event and programme logistics
- Help colleagues access systems, information, and practical support
- Administer IT systems, including Microsoft 365
- Provide first-line IT support to colleagues
- Cooperate with external IT providers
- Maintain organisational records, documentation, and equipment inventories
- Support basic data-protection administration
- Manage the operations budget
- Support practical arrangements for events and travel
- Support practical arrangements for other organisational activities
- Provide IT support to online events
- Coordinate office services and supplies
- Process invoices and payments
- Prepare records for bookkeeping
- Support accounts payable and receivable
- Process Stripe transactions
- Reconcile banking and credit-card records
- Maintain accurate financial documentation
- Follow up on outstanding financial items
- Coordinate routine HR administration for approximately ten employees
- Work with the Centre’s external HR service provider
- Support payroll preparation
- Maintain employee records in Personio
- Maintain HR processes in Personio
- Help keep HR workflows organised and up to date
- Support recruitment activities
- Support onboarding activities
- Support offboarding activities
- Manage job adverts
- Manage contracts
- Manage related HR documentation
- Coordinate staff surveys
- Coordinate training and development activities
- Coordinate team events
- Coordinate other employee-related arrangements
- Support staff wellbeing
- Support the implementation of workplace health and safety measures
- Organise meetings of the Board of Trustees
- Organise meetings of shareholders
- Organise meetings of the Board Chair
Berufserfahrung
ca. 1 - 4 Jahre
Ausbildung
Matura
Sprachen
Englisch – fließend
Deutsch – verhandlungssicher
Tools & Technologien
Microsoft 365PersonioDATEV Unternehmen OnlineStripe
Benefits
Flexibles Arbeiten
- Family-friendly home working
- Flexible home working
- Flexible working hours
Workation & Sabbatical
- Working from abroad
Familienfreundlichkeit
- Full salary compensation for child sick days
Mehr Urlaubstage
- 30 days of annual vacation
- 3 days off for personal development
- 5 days educational leave
Öffi Tickets
- Financial support for Deutschlandticket
Gesundheits- & Fitnessangebote
- Financial support for Urban Sports Club
Weiterbildungsangebote
- Professional development opportunities
Team Events & Ausflüge
- Regular team events
Von Nejo automatisch aufbereitet
Nejo hat diesen Job automatisch von der Website des Unternehmens International Civil Society Centre erfasst und die Informationen auf Nejo mit Hilfe von KI für dich aufbereitet. Trotz sorgfältiger Analyse können einzelne Informationen unvollständig oder ungenau sein. Bitte prüfe immer alle Angaben in der Originalanzeige! Inhalte und Urheberrechte der Originalanzeige liegen beim ausschreibenden Unternehmen.
Zur Originalanzeige bei International Civil Society CentreÜber das Unternehmen
IN
NonProfitBerlin
The company strengthens the collective power of civil society through shared learning and support, helping organizations navigate challenges.
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