Acadia Pharmaceuticals Inc.
Executive Assistant and Operations Manager (m/w/x)
Vollzeitmit HomeofficeBerufserfahren
Zug
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Overseeing daily office operations and facilities for a global infrastructure firm. Bachelor's degree and 3-5 years of office management experience required. Medical, dental, and vision benefits provided.
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Anforderungen
- Bachelor's degree in Business Administration, Facilities Management, Operations Management, or related field
- Relevant professional qualification in Facilities Management or Workplace Services
- 3–5 years of experience in office management, facilities management, or workplace operations
- Strong organizational and multitasking abilities
- Excellent communication and interpersonal skills
- Budget management and financial awareness
- Vendor and contract management experience
- Problem-solving and decision-making skills
- Proficiency in Microsoft 365 applications (Outlook, Word, Excel, PowerPoint, Teams)
- Knowledge of health, safety, and workplace compliance requirements
- Ability to work independently and manage competing priorities
Aufgaben
- Manage daily office facilities and administrative services
- Ensure a organised, functional, and high-standard office environment
- Develop and implement office procedures, policies, and best practices
- Coordinate office moves, seating plans, and workspace allocation
- Monitor office budgets and administrative expenses
- Develop and implement an expense approval matrix
- Coordinate and monitor in-office and flexible work arrangements
- Oversee maintenance, repairs, and office improvement projects
- Coordinate with landlords, building management, and external service providers
- Manage office equipment, furniture, and workplace assets
- Ensure business continuity measures are in place and reviewed
- Support workplace health, safety, and environmental initiatives
- Coordinate with IT on equipment fulfilment, maintenance, and decommissioning
- Manage relationships with suppliers, contractors, and service providers
- Obtain quotations, negotiate contracts, and monitor service delivery
- Ensure vendor compliance with company standards and contractual obligations
- Process purchase requests, invoices, and budget approvals
- Ensure compliance with local health, safety, and workplace regulations
- Coordinate emergency response plans, evacuation procedures, and business continuity activities
- Conduct workplace inspections and risk assessments
- Maintain regulatory and compliance records
- Ensure all appropriate licenses and certificates are renewed and updated
- Support onboarding and workplace orientation for new employees
- Act as a key point of contact for workplace inquiries
- Promote a positive and inclusive office culture
- Coordinate employee wellness, engagement, and workplace initiatives
- Supervise reception and administrative support functions
- Manage office supplies and inventory levels
- Coordinate corporate events, meetings, and employee engagement activities
- Support travel, accommodation, and visitor management processes
Berufserfahrung
3 - 5 Jahre
Ausbildung
Bachelor-Abschluss
Sprachen
Englisch – verhandlungssicher
Tools & Technologien
Microsoft 365OutlookWordExcelPowerPointTeams
Benefits
Gesundheits- & Fitnessangebote
- Medical benefits
- Dental benefits
Sonstige Vorteile
- Vision benefits
- Life insurance
- AD&D insurance
- Disability benefits
- Leaves of absences
- Voluntary benefits
- Perks
- Business travel insurance
- Service recognition awards
Mehr Urlaubstage
- Paid time off
Flexibles Arbeiten
- Flexible work options
Mentale Gesundheitsförderung
- Well-being resources
- Employee assistance program
Betriebliche Altersvorsorge
- Retirement savings plan
Attraktive Vergütung
- Employee stock purchase plan
Von Nejo automatisch aufbereitet
Nejo hat diesen Job automatisch von der Website des Unternehmens AECOM erfasst und die Informationen auf Nejo mit Hilfe von KI für dich aufbereitet. Trotz sorgfältiger Analyse können einzelne Informationen unvollständig oder ungenau sein. Bitte prüfe immer alle Angaben in der Originalanzeige! Inhalte und Urheberrechte der Originalanzeige liegen beim ausschreibenden Unternehmen.
Zur Originalanzeige bei AECOMÜber das Unternehmen
AE
EngineeringZug
Das Unternehmen ist der weltweit führende Anbieter von Infrastrukturlösungen, der sich für eine bessere Welt einsetzt.
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